Huron Valley Community Network
Board of Directors Meeting
Minutes

March 9, 1997

Board Members Present: Arnold Barr (Chair), Ed Hayes (Treasurer), Keith Stanger (Secretary), Steve Weiss
Community Members Present: Greg Winterhalter, Elliott Yush (both from the Washtenaw County Dispute Resolution Center)

The meeting was held at the Washtenaw County Library and was called to order at 2:10 p.m. by Mr. Barr, who distributed an agenda. The Board waived notice of time, place and subject of the meeting.

The minutes of the meeting of February 9, 1997 were approved.

The HVCN financial report for the period ending February 28, 1997, posted by e-mail by the Treasurer, was approved by the Board. Mr. Barr expressed thanks to and appreciation of Mr. Hayes’ assistance in getting various State and IRS forms properly filed for HVCN. Mr. Hayes noted that HVCN will need to register with the State for a license to solicit charitable contributions.

Mr. Barr reported he was working on compiling a database of contributors to local charitable organizations. Karen Cline is assisting him.

Mr. Weiss noted that the Genealogical Society of Washtenaw County is now hosted by HVCN. He reported that he is preparing a machine, with various loaned components, that could be an interim HVCN server between such time as we are no longer on Isthmus Corporation’s virtual space and when we acquire a more robust machine with donated funds. The machine is configured to support mail and HVCN mailing lists, web site hosting, and the BackTalk conference system.

Mr. Barr reported he had been in contact with the City of Ann Arbor about attaching an HVCN server outside the firewalls of the shared Ann Arbor-Washtenaw County network. Mr. Weiss noted that to make such a connection would require that HVCN become a Merit Community Service Associate, which currently costs $1,000 per year.

Mr. Barr reported that he initiated discussion with Lana Straight, of the Ann Arbor District Library, about the possibility of co-locating an HVCN server at that agency.

Mr. Barr reported that a group of Joan Durrance’s students from the UM School of Information had contacted Pittsfield Township about assisting the Township with the creation of pages for posting on the World Wide Web. Mr. Weiss noted that he created a demonstration site for Pittsfield Township, which currently resides on HVCN’s server.

Mr. Barr reported that he talked with Elliott Yush, of the Washtenaw County Dispute Resolution Center (DRC), about HVCN’s goals, including its relationships with Arbornet, NEW Center, ICAN (Interactive Community Access Network of Washtenaw County), and CTSM (County Transportation System Management). Mr. Barr said he and Mr. Yush discussed the Dispute Resolution Center’s interest in both a public and a private web site as well as both a public and a private computer conference. Mr. Weiss said that HVCN could meet the DRC’s needs technically. Mr. Weiss noted, however, that it would not be a good idea to store confidential information on a community network server. Such information should be stored behind a firewall on an agency’s own Internet-connected server.

Mr. Yush expressed the DRC’s need for coordinating the schedules of volunteer mediators. Mr. Weiss noted the Backtalk conference system he wrote with Jan Wolter could be enhanced to serve as a group scheduling system. Mr. Yush mentioned the possibility of using Microsoft’s Exchange client server system under Windows NT, where forms submitted to the server could be assembled on the server side into a set of compatible schedules. Mr. Weiss noted that at this time HVCN was not planning on running Windows NT. However, there had been talk of helping CTSM set up a Windows NT-based database server.

Mr. Barr reported that a UM School of Information Student working on the Pittsfield Township web site was also working with the Huron Valley Humane Society, which is interested in setting up a web site which provides the opportunity for individuals to register lost animals. Mr. Weiss said that once HVCN had its own server, we could look into setting up an MSQL server. (MSQL is a UNIX-based relational database, the license for which is free to non-profit organizations.) This would support the Humane Society’s desired public database of lost pets.

Mr. Winterhalter asked what kind of funds HVCN needed to set up its own server. Mr. Barr responded that HVCN needed $50,000 to $75,000. Mr. Weiss broke this down further by noting that HVCN needed at least $5,000 for a Pentium-based server with 64K-128K RAM and the BSDI UNIX operating system. In addition, a terminal server, an ethernet connection, 20-32 modems, and monthly line charges needed to be funded.

Mr. Hayes said the Southeast Michigan Synod of the Evangelical Lutheran Church of America (ELCA) had a need for a private computer conference. Given the HVCN Board agreed that any organization donating $100 per year (Sponsor-level membership) could get their own conference, and given that the ELCA donated $100 for an HVCN membership, the Board agreed that an ELCA private conference would be set up. To continue the conference, the organization will have to continue to maintain its level of support of at least $100 per year.

The next meeting was scheduled for Sunday, April 20, 1997 at 2:00 p.m. at the Washtenaw County Library.

The meeting was adjourned at 3:45 p.m.

Respectfully submitted,

Keith Stanger, Secretary