Huron Valley Community Network
Board of Directors Meeting
Minutes
January 25, 1995

Board Members Present:
Arnold Barr (Chair), Rebecca Head, Jennie Meyer Howard, Jeff Ogden, Keith Stanger (Secretary), Linda Vengroff
Community Members Present:
Lance Sloan

The meeting was called to order at 5:45 p.m. at the home of Ms. Howard. The directors waived notice of time, place, and subject of the meeting. The minutes of the meeting of January 10, 1995 were approved as submitted. Mr. Barr, Mr. Ed Hayes (Treasurer), Ms. Head, Mr. Stanger, and Ms. Vengroff all accepted HVCN Board membership. Ms. Joan Durrance declined Board membership and the Board was still waiting to hear from Ms. Mary Udoji as to whether she accepted the offer of Board membership. Mr. Ogden announced that he picked up a package of community network-related materials from Michael Todd Glazier, the former HVCN President. Mr. Ogden passed the materials to Mr. Barr for review.

Mr. Barr distributed an agenda and a draft list of committee assignments based on feedback he received from the Community Network Awareness meeting held at the Ann Arbor Public Library on January 20, 1995. Mr. Barr said the committees had not yet been chartered with specific purpose. The Board agreed to let the committees shape their own roles and that each committee needed an initial convener to provide a sense of direction. Mr. Barr said he thought the Board should try to help the committees find the money, tools, and time to do their jobs and reach their goals. He thought the Board should not try to micromanage the committees.

Ms. Howard observed that none of the committees had the explicit charge of developing publications—brochures, membership forms. She said that if Ms. Vengroff would take the lead on the Fundraising Committee, she would take the lead on a Publications Committee. Ms. Howard said she would talk to Doug Kaiser at EMU about a student design project for a HVCN logo. Ms. Howard also volunteered to talk to Jack Etsweiller, an award-winning producer for Ann Arbor Community Access TV, about doing a show about the HVCN. Ms. Head volunteered to serve on the Community Outreach Committee and suggested that Joan Durrance be asked to be convener. Ms. Howard noted we should make sure to reach out to labor groups. Mr. Ogden volunteered to work with the Policy/Rules Committee and to serve as an ad hoc advisor to the Technical Committee.

Ms. Howard offered the Technical Committee development space on a computer owned by EMU. Mr. Barr observed that Joan Durrance, of the UM SILS, also offered a machine with development space. He suggested that Ms. Howard confer with Ms. Durrance.

Ms. Howard offered to gather the details of setting up a HVCN Merit affiliate contract.

The Board authorized Lance Sloan, Systems Research Programmer at UM's ITD, to operate mailing lists for the HVCN.

Mr. Barr stressed the importance for our fundraising efforts of the HVCN presentation scheduled before the Board of the Friends of the Ann Arbor Public Library on February 13, 1995. Mr. Barr will consult

with Lana Straight, Acting Co-Director of the Ann Arbor Public Library, about the nature of the meeting, the number of attendees, and the themes that might evoke a positive response from the Friends' Board. Mr. Barr said he heard that the Friends Board wanted to see the video depicting the Heartland Free-Net, as well as hear a short presentation about the HVCN. Ms. Howard said she would prepare membership forms for distribution at the meeting. Ms. Howard suggested that Mr. Ogden and Mr. Stanger each do a part of the Friends presentation. Mr. Barr observed that we should be prepared to make our business plan available to the group.

Ms. Head and Ms. Howard volunteered to communicate with Chris Barbeau, one of the organizers of the Ann Arbor Free-Net, about the possibilities for collaboration.

Mr. Barr said that David Wilkins, a reporter for the Ann Arbor News, was assigned to develop a bulletin board system (BBS) in conjunction with Ann Arbor's schools. Mr. Wilkins had asked Lana Straight if a terminal for the system could be placed in the Ann Arbor Public Library. Ms. Straight suggested that Mr. Wilkins talk to Mr. Barr about how the HVCN could work with the News's BBS. Mr. Ogden said that he wanted to attend a meeting with Mr. Wilkins if Mr. Barr set one up. Mr. Ogden suggested that the Ann Arbor Public Library could potentially be a "home" for the HVCN machine. Ms. Howard observed that the Washtenaw County Library might also serve as a place to put the HVCN machine.

Ms. Howard raised the issue of what she perceived as the frustration of the Learning Community Coalition (LCC) with the continued unavailability of a working community network. The Board sentiment was that the Learning Community Coalition's expectations were too far out in front of the network's developmental reality. Mr. Ogden suggested that a time line be prepared that showed the progress being made to bring online an operational network. Ms. Howard suggested that Ms. Udoji and Ms. Vengroff keep in contact with the Learning Community Coalition about HVCN activities. Mr. Barr said the LCC was having a fundraising expo on Saturday, March 11, 1995 at the Radisson Golf Clubhouse from 9 a.m. to noon. The LCC had asked him if the HVCN would be able to show a demo of our system. Mr. Ogden suggested that we do not invest time or effort developing a demonstration system. Rather, we should show a fully functional network from another community.

Mr. Barr reported that he still needed to register with the Michigan Attorney General's office for a license to solicit charitable contributions.

Mr. Ogden pleged to donate $1,000 to the HVCN if the organization could raise 10,000 other dollars by the end of 1995.

The next Board meeting was scheduled for Wednesday, February 8, 1995 at 7:15 a.m. at the Big Boy on Washtenaw in front of the Fountain Plaza Shopping Center. Mr. Barr said he would make reservations. Future meetings were tentatively scheduled for the 2nd and 4th Wednesdays of each month at 7:15 a.m.

The meeting was adjourned at 7:58 p.m.

Respectfully submitted,

Keith Stanger, Secretary