Huron Valley Community Network
Board of Directors Meeting
Minutes
March 22, 1995

Board Members Present:
Arnold Barr (Chair), Ed Hayes (Treasurer), Rebecca Head, Jennie Meyer Howard, Keith Stanger (Secretary), Mary Udoji, Linda Vengroff

The meeting was held in Eastern Michigan University's McKenny Union and was called to order at 7:15 a.m.

Mr. Stanger distributed the minutes of the March 15, 1995 meeting and they were approved.

Ms. Vengroff reported that on behalf of the Washtenaw Information Networks (WIN) she emailed to the Department of Commerce a letter of intent to apply for a Telecommunications and Information Infrastructure Assistance Program (TIIAP) grant. She received an email reply acknowledging receipt of the intent letter. A copy of the letter of intent was distributed to each Board member. Ms. Vengroff said she also sent a copy of the letter of intent to the new president of Arbornet. Ms. Vengroff said she was going to post a copy of the letter to the TIIAP electronic distribution list. Ms. Vengroff stated that she views the Washtenaw Information Networks as a partnership whose purpose is to secure a grant from the TIIAP. The goals, missions, and objectives of the member organizations remain independent of the partnership. She hoped WIN would extend the reach of the individual members' services into the community. Ms. Vengroff spoke with Bob Holkeboer, Interim Director of EMU's Office of Research Development, about the possibility of EMU serving as WIN's fiscal agent. Ms. Howard said that the city of Ypsilanti might serve as WIN's fiscal agent. Ms. Howard stated that Mike Homel, Mayor of Ypsilanti, volunteered the assistance of Kevin Walker, who works on grant development for Ypsilanti. Ms. Vengroff said she would contact Mr. Walker. Ms. Udoji said that Washtenaw County might serve as WIN's fiscal agent. Ms. Head said she would talk to a deputy county administrator about that possibility. Ms. Howard observed that the County was the organization that geographically encompassed all the WIN partners. Ms. Vengroff said that whatever agency serves as WIN's fiscal agent, we should be careful to only subcontract for that service--tracking money and submitting forms. We should not have to meet the employment and purchasing guidelines of the fiscal agent's organization.

Mr. Barr introduced a resolution thanking Linda Vengroff for doing an outstanding job of pulling together the people and resources to create Washtenaw Information Networks and filing a letter of intent to pursue a TIIAP grant. The Board unanimously expressed its respect and appreciation.

Ms. Howard reported that EMU's TIIAP grant application would focus on disseminating information about the Huron River Valley Watershed and the Rouge River Valley Watershed via a geographic information system (GIS) to students and public libraries. EMU's grant application is for a Demonstration Project while the WIN's application is for an Access Project.

Ms. Howard said that the City of Ypsilanti wanted to be a WIN partner.

Mr. Barr asked if we wanted to reach out to libraries as WIN grant partners, e.g., Saline District Library, Milan Public Library, Ann Arbor Public Library. Ms. Howard said that the Department of Commerce was looking for proposals in which community partners get something of value for what they contribute to the project. The public libraries might contribute: 1) access terminals available to the community; 2) outreach--provide mailing lists and publicity to inform the community about WIN services; 3) sites for demonstrations and training on connecting to and using WIN services. Ms. Udoji and Mr. Barr agreed to draft a letter to Washtenaw County mayors and chief city administrators asking if they wanted to be partners in the WIN grant project.

Ms. Vengroff announced that she set up three committees to help work on the grant: 1) Technical Group; 2) Information Group--determine what electronic information is available now and what might we want to make available. Ms Udoji volunteered to contact the Learning Community Coalition and ask them to put in writing what services they wanted from WIN, e.g., computer-use training; and 3) Administration Group--budget, personnel. All groups would communicate via email. Once a week the chairs of each group would meet. Mr. Barr suggested that HVCN Board members keep Ms. Vengroff informed via email of any contacts made regarding the WIN grant. The TIIAP grant committee was scheduled to meet again on Monday, March 27, 1995 at 5:30 p.m. in the New Center building in Ann Arbor.

Ms Udoji observed that the work being done in forming the WIN partnerships and in submitting the grant application will give us some credibility when we initiate the HVCN membership drive.

Mr. Barr announced that he would be attending a meeting of the Ann Arbor Home Page group on Monday, March 27, 1995 at 11:30 a.m.

Ms. Vengroff said she would contact a group called Community Partnerships. They have a five-year grant to do alcohol and other drugs substance abuse prevention in many neighborhoods in Ypsilanti, Willow Run, and Ann Arbor. They are setting up a computer system (with email) to access community services. Ms. Vengroff didn't know how far along they were.

Ms. Howard said she was setting up an HVCN informational World Wide Web home page. She said the page could serve as an electronic brochure. To deal with requests for information, Ms. Howard suggested setting up an email account on EMU's VAX (e.g., hvcn@emuvax.emich.edu) such that all Board members had the password to it and could read the messages sent to it. The first person reading the message would be responsible for responding to the information request.

Ms. Howard said that the developer of the Caucus conferencing system, Charles Roth, was working on a WWW server version of the system. She thought that it would be wonderful if we could use this as the basis of the HVCN. She said that EMU was providing Mr. Roth office space in exchange for updates to the Caucus system on EMU's VAX. Mr. Barr said he would inform the HVCN Technical Committee about the software development.

The next Board meeting was scheduled for Wednesday, March 29, 1995 at 7:00 a.m. at Eastern Michigan University's McKenny Union.

The meeting was adjourned at 8:20 a.m.

Respectfully submitted,

Keith Stanger, Secretary