Huron Valley C ommunity Network
Board of Directors Meeting
Minutes
April 26, 1995

Board Members Present:
Arnold Barr (Chair), Ed Hayes (Treasurer), Rebecca Head, Jennie Meyer Howard, Jeff Ogden, Keith Stanger (Secretary), Mary Udoji

The meeting was held in Eastern Michigan University's McKenny Union and was called to order at 7:15 a.m.

Mr. Barr distributed an agenda.

The draft of the minutes of the April 19, 1995 meeting was approved. Mr. Stanger announced that he would be out of town on May 3 and May 17, 1995 and an alternate secretary would need to be chosen.

Mr. Barr distributed copies of the Washtenaw Information Networks (WIN) Telecommunications and Information Infrastructure Assistance Program (TIIAP) grant application. Ms. Howard volunteered to make 30 copies of the application for distribution to area legislators as well as to those organizations that provided letters of support. Mr. Barr said he would draft a cover letter to go out with the applications. The Board authorized the payment of postage for the mailing of the applications--about $1.70 each. Mr. Barr announced he would develop a spreadsheet to determine whether a bulk mailing permit was worth the expense for the HVCN.

Mr. Barr reported that the WIN grant application was received at the TIIAP offices. He reported that Ms. Vengroff intended to "shop" the WIN project to a number of foundations. Mr. Barr said that a meeting of the WIN group was held on Monday evening, May 24.

Mr. Ogden observed that there were really two projects that needed to be "shopped around" to funding sources--a $1 million project for WIN and a $30,000 project for HVCN.

Ms. Howard reported that when talking with people in Michigan who have set up community networks, she learned that whenever a network was put into operation, membership money started coming in. She reported that Brook Bailey had a Sun workstation available, which he was willing to rent to HVCN with the option to buy it. Ms. Howard thought that this arrangement might allow the HVCN to develop a "live" network presence relatively quickly, which might then help the membership/fundraising efforts. Mr. Barr suggested that Steve Weiss, chair of the HVCN Technical Committee, talk to Mr. Bailey about the nature and capabilities of the machine. Mr. Ogden observed that a used, relatively modern Sun workstation could be bought for $2,000-$3,000. The machine would then need to be attached to the Internet. Internet attachment would cost $1,000 for a community service affiliate of Merit that provided "free" services to the community and shared a LAN connection with someone that already had an Internet connection, e.g., EMU. This would give anyone that already had Internet access a connection to HVCN. Those without Internet access could use MichNet dial-ins until August 1, 1995. After August 1, an organization wanting its members to have Internet access could set up its own modem pools and/or pay MichNet for dial-in access. Mr. Ogden said he thought HVCN needed at least $5,000 to put up a basic system.

Mr. Ogden suggested asking individuals and organizations that were sympathetic to, and perceived the value of the HVCN project to donate some money to get the network on-line. If some organizations were willing to put up $500 each and/or some individuals were willing to put up $100 each, the money needed to start a system would be raised. Mr. Ogden also suggested that we might tell the donors that their money would not be spent until enough funds were gathered to open an Internet connected service. This pledge might assure them that their money would not be "frittered away."

The Board agreed that HVCN needed a fact sheet laying out its goals and monetary requirements. Ms. Howard and Mr. Stanger volunteered to put together a draft for Board review. It was suggested that this information also be placed on the HVCN organizational WWW page developed by Ms. Howard (http://www.emich.edu/public/hvcn.html).

Mr. Ogden said it was important to get out and start doing fundraising presentations to sympathetic organizations. The presentations might include a revised version of the fact sheet/membership form originally developed by Ms. Howard, a revised version of the computer slide show originally developed by Mr. Stanger, and perhaps a live demonstration of an already operational community network. Mr. Barr said he would review the HVCN mailing list with Ms. Udoji to determine what groups should be approached. Ms. Howard volunteered to speak to the Ypsilanti Downtown Business Association and the Labor Council. Ms. Head volunteered to speak to the Ann Arbor Chamber of Commerce. Ms. Howard suggested asking the Learning Center for a donation. Ms. Howard characterized HVCN's immediate focus as being a sponsorship drive, to be followed by a general membership drive.

The next Board meeting was scheduled for Wednesday, May 3, 1995 at 7:00 a.m. at Eastern Michigan University's McKenny Union.

The meeting was adjourned at 8:23 a.m.

Respectfully submitted,

Keith Stanger, Secretary