The meeting was called to order at 7:15 p.m. by Mr. Barr with the permission of President Glazier. Mr. Barr distributed an agenda. The Board waved notice of time, date, place, and subject of the meeting. The minutes of the meetings of August 23 and September 13, 1994 were approved by the Board. Mr. Hayes said he arranged with the bank to have the Corporation's statements mailed directly to him. Ms. Howard introduced a motion that the Board authorize Mr. Glazier and Mr. Hayes to: 1) change the Corporation's name on bank records from Michigan Public Computing Consortium to Huron Valley Community Network; and 2) arrange for their dual signatures to be required for access to the Corporation's funds. Mr. Glazier introduced a motion that the Board authorize the purchase a new " For Deposit Only" stamp. The motions were approved.
Mr. Stanger said he posted a request for experiences and/or opinions on the benefits vs. the cost of affiliating with the National Public Telecomputing Network (NPTN) to an Internet discussion group that deals with community networking. One respondent indicated that while affiliation allows use of the service mark "Free-Net," as well as provides a source of advice and discounts on a few "cybercast" network services, you don't really get what you pay for. The respondent said that very little help or advice was given, even though it was asked for repeatedly. Another respondent, who offered a telephone number for a direct conversation, said the Corporation should not withdraw its intent of being a Free-Net organizing organization so that another community group cannot register with the NPTN and get the "Free-Net franchise" for this area. The Board briefly discussed the value of some NPTN services, including Academy One and the Teledemocracy Project. Mr. Barr pointed out that the Corporation has reserved use of the name "Huron Valley Free-Net." Mr. Glazier observed that the Corporation may have an expired organizing agreement with the NPTN. Ms. Howard said the Corporation did not have to do anything until the network goes "live" and should reserve a final decision on NPTN affiliation until that time.
Mr. Barr said that Colleen Verge (Ann Arbor Public Library), Mr. Hayes, and himself would be working on the 501(c)(3) application and the Attorney General's filing. Mr. Barr indicated that the Corporation needs to register with the Michigan Attorney General's office if it intends to solicit charitable contributions. Mr. Barr said he needed Mr. Glazier's help with information about the Corporation's history. Mr. Barr said he would need an accurate accounting of both monetary and in-kind donations to the Corporation.
Restated Articles of Incorporation
Mr. Barr said the restated Articles of Incorporation were filed and accepted by the State of Michigan. Mr. Barr said he discovered that the Corporation was delinquent in filing two annual reports with the State. He indicated there might be a penalty for late filing. Mr. Barr reported that the annual reports must be up-to-date before the Corporation submits its 501(c)(3) application.
Mr. Barr distributed a draft of his revision of the Bylaws. Mr. Barr suggested that modifications and changes be channeled to the Secretary, Mr. Stanger. Mr. Barr said he hoped to file the 501(c)(3) application between October 15 and October 22, 1994. Two working meetings were scheduled at Ms. Howard's house at 8:00 a.m.: Sunday, October 2 and Saturday, October 8.
Mr. Glazier raised the issue of members getting a custom login identification. After some discussion it was agreed that those members who donate at least $100 per membership year will receive a custom login identification.
Mr. Glazier suggested that the membership classes outlined on page 3 of Mr. Barr's draft Bylaws be renamed to: 1) Individual Member ($25); 2) Donor Member ($50); 3) Sponsor Member ($100); 4) Benefactor Member($250); and 5) Patron Member ($1,000).
Mr. Stanger raised a question about the wording of section III.G.2 of Mr. Barr's draft Bylaws. After discussion it was agreed that the section would read "Registered Users of the network may use the basic services offered."
Ms. Udoji asked about institutional memberships. Ms. Howard responded that during a working group meeting held on September 18, 1994 (attended by Mr. Glazier, Ms. Howard, Mr. Hayes, Mr. Stanger and Mr. Barr) there was a consensus that while corporations/insitutions can become members, they would have the same single vote as any individual member.
The group was aware of a number of people waiting for the word to get involved with an active membership drive. However, there was agreement that at the moment attention must be focused on the revision of the Bylaws and the completion of the 501(c)(3) application.
Ms. Howard offered Mr. Glazier an account at Eastern Michigan University to set up an automated listserv to facilitate communication about the community network.
Mr. Glazier introduced a motion to have the secretary take responsibility for the preparation of the agenda for the Board meetings. The motion was approved.
The next board meeting was scheduled for Thursday, October 13, 1994 at 7:30 p.m. at Jennie Meyer Howard's home.
The meeting was adjourned at 8:45 p.m.